Welcome to Sunset Villas (“we,” “our,” or “us”). We operate the rental of Mango Villa and the soon-to-launch Happy Hour Villa in Barbados. We are committed to protecting your privacy and ensuring the security of your personal information.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you:
visit our website barbadosvilla-rentals.com,
make a booking inquiry or reservation, or
interact with us through other channels.
By using our services, you consent to the data practices described in this policy.
2) Information We Collect
We collect information you provide directly and information collected automatically.
A. Personal Information You Provide
Contact & Identity Details: name, email address, phone number, home address, and passport number (as required by Barbadian law for immigration purposes).
Booking & Payment Information: dates of stay, number of guests (including ages of children), booking history, and payment details (e.g., card information processed via our secure third-party payment processors).
Communication Records: emails, messages, and call logs.
Preferences & Feedback: guest preferences (e.g., dietary requirements, special occasions), reviews, and feedback.
B. Information Collected Automatically
Technical Data: IP address, browser type, operating system, referring URLs, and information about your interactions with our site (pages viewed, links clicked).
Cookies & Similar Technologies: used to enhance your experience, analyze site traffic, and understand where visitors come from. You can control cookies via your browser settings.
3) How We Use Your Information
We use the information we collect to:
Fulfill Your Booking: process reservations, manage your stay, and collect payment.
Comply with Legal Obligations: meet requirements under Barbadian law, including providing guest information to the Barbados Immigration Department.
Communicate: send booking confirmations, pre-arrival information, and respond to inquiries.
Improve Services: refine our villas, services, and website based on feedback and usage patterns.
Marketing (with your consent): send special offers, news, and updates. You can opt out at any time.
Security: protect the safety and security of guests, staff, and property.
4) Legal Basis for Processing (GDPR & Barbados DPA)
We process your personal information on the following legal bases:
Performance of a Contract: necessary to fulfill the rental agreement with you.
Legal Obligation: necessary to comply with Barbadian legal requirements (e.g., immigration data submission).
Legitimate Interests: improving our services and ensuring security, provided these interests are not overridden by your rights.
Consent: for direct marketing communications (you may withdraw consent at any time).
5) How We Share Your Information
We do not sell or rent your personal information. We may share information with:
Service Providers: trusted third parties (e.g., payment processors, property management software, email services, cleaning/maintenance crews) under confidentiality obligations.
Legal & Regulatory Authorities: when required by law (e.g., Barbados Immigration Department) or to protect our rights, safety, or property, or to comply with court orders.
Professional Advisors: lawyers, accountants, and other advisors where necessary.
6) Data Retention
We retain personal information only as long as necessary for the purposes set out in this policy, to comply with legal obligations (including any Barbadian retention requirements for immigration data), resolve disputes, and enforce agreements.
7) International Transfers
Your information may be processed and stored on servers outside Barbados, including the United States or other countries. We take reasonable steps to ensure your data is treated securely and in accordance with this Privacy Policy.
8) Your Data Protection Rights
Depending on your location and applicable law (such as the GDPR and the Barbados Data Protection Act), you may have the right to:
Access the personal data we hold about you.
Rectify inaccurate or incomplete data.
Erase your data (“right to be forgotten”), subject to legal exceptions.
Restrict processing of your data.
Data Portability: receive or request transfer of your data to another service.
Object to processing based on legitimate interests or to direct marketing.
To exercise these rights, contact us using the details in Section 10.
9) Security of Your Information
We employ administrative, technical, and physical measures designed to protect your personal information from unauthorized access, loss, misuse, or alteration. While we use commercially acceptable safeguards, no method of transmission or electronic storage is 100% secure.
10) Contact Us
If you have questions about this Privacy Policy, wish to exercise your data protection rights, or need to make a complaint about our data handling practices, please contact:
We may update this Privacy Policy from time to time. We will notify you by posting the new policy on this page and updating the “Last updated” date. We encourage you to review this Privacy Policy periodically.